Every manager has an assumption about how their team’s time is split — and it’s almost always wrong. PlanPro tracks planned vs. actual working time by employee, project, department, and process — so resourcing decisions are based on evidence, not estimates.
Every manager has an assumption about how their team’s time is split — and it’s almost always wrong. PlanPro tracks planned vs. actual working time by employee, project, department, and process — so resourcing decisions are based on evidence, not estimates.
Every manager has an assumption about how their team’s time is split — and it’s almost always wrong. PlanPro tracks planned vs. actual working time by employee, project, department, and process — so resourcing decisions are based on evidence, not estimates.
Knowing how many hours were logged is only the starting point.
PlanPro combines working time planning and tracking with the tasks, projects, and processes your teams are already managing. This gives managers a clearer picture of how organizational capacity is actually being used.
Knowing how many hours were logged is only the starting point.
PlanPro combines working time planning and tracking with the tasks, projects, and processes your teams are already managing. This gives managers a clearer picture of how organizational capacity is actually being used.
Plan working time and record actual effort where the work happens.
See time across employees, teams, projects, and processes.
Use actual data to improve workload, resource planning, and future estimates.
No separate time-tracking tool. No duplicate data entry.
Knowing how many hours were logged is only the starting point.
PlanPro combines working time planning and tracking with the tasks, projects, and processes your teams are already managing. This gives managers a clearer picture of how organizational capacity is actually being used.
A department head shouldn't just see "Team A logged 600 hours this month." They should see "Team A spent 400 hours on strategic projects, 150 on routine operations, and 50 on unplanned incident response — which is 25% more operational time than planned."
PlanPro's time tracking is built into the same system where projects are managed, strategies are tracked, budgets are planned, and performance is reviewed. The time data inherits all that context automatically, transforming an administrative exercise into a management tool.
PlanPro makes planned vs. actual time visible across the entire organization. Employees log time against the tasks and projects they’re already working on in the system. Managers see where their team hours go — by project, by process, by strategic priority. Leadership gets the evidence they need to make resourcing decisions that are grounded in reality, not intuition.
Understand where the capacity goes and how it supports the work that matters most.
See how much time goes to strategic initiatives.
Understand the effort behind project delivery
Use actual effort as input for resource and budget decisions.
Understand how unexpected work affects available capacity.
Add workload and priorities as context to performance reviews.
Because PlanPro connects working time with strategy, projects, budgets, risks and people, you get the context you need to make confident decisions.
Individual time entries become much more useful when they can be viewed in the context of teams, projects, activities, and organizational priorities.
PlanPro provides different views for both employees and managers.
Build a dashboard that works for you.
Combine views of projects, working time, workload, activities, and progress to create a practical overview of your work.
Track time in a familiar calendar view.
Log time, review your schedule, and switch between daily, weekly, monthly, or yearly views.
Plan work with a clear timeline.
Schedule work, manage dependencies, and compare planned and actual progress.
Understand how working time is distributed across your team.
Review schedules, workload, and availability to support better resource planning.
Working time data helps organizations understand workload, plan resources, and make better decisions.
Real working time data becomes especially valuable when an organization needs to understand how much effort different activities actually require.
The Estonian courts have used PlanPro to measure the time judges and legal advisers spend on different types of proceedings. The resulting data provides a stronger basis for analysing workloads and reviewing how work is planned.
PlanPro is designed for organizations that need working time data not only for recording hours, but also for workload and resource planning.
Working time becomes more valuable when it can be viewed alongside the rest of your management information.
Connect goals, activities and indicators with real execution.
Plan, execute and report projects end-to-end.
Identify, assess, and manage risks with clear accountability
Run appraisals, feedback, and surveys in one flexible solution.
Build, manage, and monitor budgets by tasks, activities and projects.
Real-time dashboards and reports for every audience.
Turn working time data into a clearer picture of workload, capacity, and organizational priorities.
Public sector teams can plan and track working time by employee, process, project, activity, and task, giving managers a clearer basis for workload and resource decisions.
Municipal organisations can compare planned versus actual time usage across departments and services, helping leadership see where capacity is sufficient and where bottlenecks are emerging.
Healthcare organizations can analyse how working time is distributed across projects, administrative activities, development work, and other organizational processes.
Educational institutions can plan and measure time spent on projects, administrative processes, and staff tasks, improving transparency around workload and organisational priorities.
Enterprise teams can measure time in minutes, hours, days, FTE, or FTE%, making it easier to align workload planning with projects, processes, and cross-functional resource needs.
Service firms can use calendar and schedule views to plan work more realistically, then compare planned and actual effort to improve resourcing, delivery, and internal coordination.
PlanPro supports both working time planning and actual time tracking. Employees can record time against tasks and activities, while managers can analyse working time across projects, teams, departments, and processes. Depending on your organization’s planning model, time can be managed in minutes, hours, days, FTEs, or FTE percentages..
Both. PlanPro tracks time at the individual employee level and aggregates it upward to projects, departments, and processes. An employee logs time against a specific task. That time rolls up to the project the task belongs to, the department the employee sits in, and the business process the task is part of. One entry, multiple views.
When creating a task or project, you set the planned time — how many hours or FTEs you expect the work to require. As employees log in actual time, PlanPro compares the two automatically. You see the variance at every level: task, project, department, organization. This is the data that tells you whether estimates were realistic and whether resources were allocated correctly.
Yes. PlanPro supports process-level time tracking, meaning you can see how much organizational time goes to recurring functions like procurement, reporting, quality management, HR administration, or strategic planning. This is particularly valuable for public sector organizations and enterprises that need to understand capacity allocation across functions, not just across projects.
PlanPro is designed as a broader management platform rather than only a time tracker. Working time is managed alongside tasks, projects, processes, strategic objectives, and other management information. This gives managers more context for understanding not only how much time was spent, but also what that time was used for.
Yes. Actual working time provides useful information about the resources required by projects and activities.Because budgeting and working time management can be handled within the PlanPro environment, organizations can use actual effort as one input when reviewing future resource and budget requirements.
Yes. PlanPro is used in public sector organizations to support transparent and structured time tracking. The platform handles the specific time-tracking needs that government institutions face — tracking staff hours across EU-funded programs, understanding how department capacity splits between policy work and administrative functions, and producing the time-based reporting that projects monitoring and audits require.
Please fill in the contact form and we will contact you.
Please fill in the contact form and we will contact you.
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Reelika Ristolainen, kliendihaldur-tootekonsultant
