PlanPro is a modular business management software that allows all modules to be seamlessly integrated into one centralized system, giving you a complete overview of your company’s operations.
Choose from five software packages, each offering additional modules and features.
per user
Proven solution for streamlining your employee appraisal processes.
Base fee 50 €/ MONTH
VAT will be added
per user
The go-to solution to align your organisation’s strategy with employee goals and day-to-day activities.
Base fee 100 €/ MONTH
VAT will be added
per user
The solution for streamlining your strategy execution and performance management.
Base fee 100 €/ MONTH
VAT will be added
per user
Perfect fit for organisations looking to streamline and digitalise various internal processes.
Base fee 100 €/ MONTH
VAT will be added
Complete & powerful management tool tailored for large organisations and public sector institutions.
Base fee 100 €/ MONTH
VAT will be added
Complete & powerful management tool tailored for large organisations and public sector institutions.
Base fee 100 €/ MONTH
VAT is added
Pricing varies based on your needs and requirements for the solution. PlanPro pricing depends on the following variables: number of users, software modules in use, and whether the installation is on-cloud or on-site (your server).
The price consists of a package-based monthly fee and a per-user fee, which depends on the number of users.
Monthly subscription = Base fee + (Per-user fee × Number of users)
For example, the Standard package starts from €400/month for an organization with 50 users.
System Setup and Environment Creation
We create your PlanPro environment and complete the initial system configuration.
Software Implementation and Consulting
We support your implementation through expert consulting and train your key user, who will later be able to support other users within your organization.
Dedicated Hosting
PlanPro can be hosted on a dedicated domain for an additional monthly fee.
The hosting service includes data backups, server security, and ongoing software maintenance and updates.
Consulting, Training, and Support
During the implementation process, we provide the client with all the necessary guidance and a comprehensive user manual to ensure a smooth and straightforward adoption of the PlanPro software. Ongoing consulting and training are available as needed and are charged on an hourly basis according to the actual time spent.
Custom Module – €2 per user/month*
PlanPro is a modular business management software solution where most modules are preconfigured to support specific business processes and management needs. The Custom Module allows you to create an entirely new module tailored to your organization’s specific requirements. For example, you can build dedicated modules for asset management, procurement, audits, compliance standards, or any other business process. The fee applies to all packages except the Enterprise package, where one custom module is included at no additional cost.
Volume discounts available for larger teams.
If choosing the right plan seems difficult, please contact us. We will help you find the solution that best fits your needs in a video call.
Pre-implementation analysis and support during implementation (ask for a quote)
Mapping and analysis of your current internal processes: long-term and short-term planning, activity planning, reporting, etc. As a result, you will receive an analysis of current process gaps, recommendations for improvement, and software configuration tailored to your organisation’s needs.
Data entry and/or data import (ask for a quote)
Entering data in the software also helps improve data quality (for example, by unifying records and eliminating duplicates). We can also support you with importing data from Excel spreadsheets during implementation.
On-site installation: software administration support (ask for a quote)
Regular version updates and software administration, training and support to super-users for version updates.
Pricing is valid for the latest PlanPro version. All prices above are given without VAT.
PlanPro consists of various modules, and the comparison table below shows the packages and modules, including Project and Task Management, Action Plans, Strategy, Budget, Risks, Partners, Time Tracking, Employee Appraisal, and the Custom Module.
| APPRAISALS | APPRAISALS PLUS | STANDARD | PRO | ENTERPRISE | |
| Project and task management (date, type, team, priority, status, comments etc) |  | | | | |
| Activity log (team communication) | | | | | |
| List view | | | | ||
| Board view / kanban | | | | ||
| Gantt graph | | | | ||
| Scheduler view | | | |||
| Calendar view | | | |||
| Possibility to connect tasks with the employee performance appraisal form | | | | | |
| Automated e-mail notification for adding a responsible, co-responsible, report, due date approaching etc | | | | | |
| Additional data fields on task forms | | | | ||
| Read more: Project management and task management | |||||
| APPRAISAL | APPRAISAL PLUS | STANDARD | PRO | ENTERPRISE | |
| Strategic goals (long-term, short-term, by subject, area of responsibility etc) | | | | | |
| KPI metrics, base level, mid-levels, target level | | | | ||
| Link tasks to strategic objectives | | | | | |
| Adding responsible for strategic objectives | | | | | |
| Reporting of actual results | | | | | |
| Read more: Strategic management |
| APPRAISAL | APPRAISAL PLUS | STANDARD | PRO | ENTERPRISE | |
| Process-based views | |
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| Sub-plans | |
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| APPRAISAL | APPRAISAL PLUS | STANDARD | PRO | ENTERPRISE | |
| Registry of risks in hierarchy (unlimited levels) | |
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| Risk mitigation management | |
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| Link tasks with risks | |
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| Adding responsible for risks | |
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| Identifying risk types | |
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| Assessment of risk probability and risk impact | |
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| Automated calculation of risk levels | |
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| Risk descriptions, follow-up etc comments | |
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| Case/incident management | |
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| Read more: Risk management |
| APPRAISAL | APPRAISAL PLUS | STANDARD | PRO | ENTERPRISE | |
| Customers, partners | | | | ||
| Share tasks with subsidiaries and/or cooperation partners | |
| APPRAISAL | APPRAISAL PLUS | STANDARD | PRO | ENTERPRISE | |
| Accounts (income, expenses, investments) | |
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| Budget periodisation (up to 4 years) | |
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| Budget by/for tasks and projects | |
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| Assign budget financial sources to tasks and projects | |
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| Budget control amounts | |
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| Actual budget | |
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| Read more: Budgeting |
| APPRAISAL | APPRAISAL PLUS | STANDARD | PRO | ENTERPRISE | |
| Time planning per task per team member(s) | | | |||
| Reporting the actual time spent on a task | | | |||
| Planning of working time and actual working time tracking | | | |||
| Scheduler view | | | |||
| Calendar view | | | |||
| Read more: Working time planning |
| APPRAISAL | APPRAISAL PLUS | STANDARD | PRO | ENTERPRISE | |
| Employee performance appraisals and other staff interviews | |
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| Exit interviews | |
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| 360-degree feedback | |
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| Engagement and satisfaction surveys | |
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| Competency assessment | |
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| Delegation of conducting employee appraisal for team leader instead of manager | |
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| Reports and visual overviews | |
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| Downloadable pdfs of employee appraisal | |
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| Uploading of external appraisal form files | |
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| Automated e-mail notifications and reminders | |
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| Schedule an e-mail notification | |
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| E-mail notification templates | |
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| Read more: Performance appraisals |
| TECHNICAL CAPABILITIES | APPRAISAL | APPRAISAL PLUS | STANDARD | PRO | ENTERPRISE |
| Structure (departments, managers) and employee details | |
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| EntraID or ldap interface | additional fee | additional fee | additional fee | |
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| Single-Sign-On (SSO) | additional fee | additional fee | additional fee | |
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| On-site installation and custom domain (planpro.companyname.ee) | |
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| Custom domain in cloud (companyname.planpro.ee) | additional fee | additional fee | additional fee | additional fee | |
| Integration to other software | additional fee | ||||
| Multi-site installation | |
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| Custom solutions and developments | |
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| Custom e-mail notifications | |
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| Public html-reports for intranet or web-publication | |
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| Customer support according to SLA service level agreement | |
Our customers are mid-sized and large organizations that use PlanPro to streamline operations and improve internal efficiency. We continuously develop the platform to support better collaboration and more effective decision-making.
PlanPro is trusted by government agencies, local authorities, healthcare organizations, and private enterprises.
Those tools are built for team-level task management. They are excellent at helping a project manager organize their tasks — but they cannot show a department head whether those tasks are advancing this year's strategic priorities, they cannot connect project costs to budget plans, and they cannot link project risks to the organizational risk register.
PlanPro is a management system, not just a project tool. The project management module is one of six connected modules that together give leadership oversight from strategy through execution.
Yes. PlanPro manages everything from multi-year infrastructure projects with Gantt dependencies to single recurring tasks. The system adapts to the complexity of each activity — you do not need separate tools for different scales of work.
Yes. Task types (project, procurement, incident, legislative items, etc.) and data forms are fully customizable. You define the fields, statuses, and terminology that match your operations. PlanPro adapts to your language, not the other way around.
Work plans are assembled automatically from all tasks assigned to each employee across all projects and action plans. Managers see their team's full workload in one view — no manual compilation required.
Yes. Most project managers spend hours assembling weekly or monthly reports from task lists, shared spreadsheets, and email threads. In PlanPro, reports are generated automatically from live project data — progress, deadlines, statuses, and assigned resources. One click produces the report that used to take an afternoon.
Clients report eliminating the majority of spreadsheets they previously used for work plans, project tracking, and status reporting.
PlanPro manages national and international projects in over 100 public sector organizations including government ministries, municipal governments, hospitals, and universities. The platform handles public sector project types that generic tools do not support well — procurements with regulatory milestones, legislative drafting processes, EU-funded projects timelines, and cross-institutional projects where multiple agencies share responsibility for delivery.
Please fill in the contact form and we will contact you.
Please fill in the contact form and we will contact you.
Please fill in the contact form and we will contact you.
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Reelika Ristolainen, kliendihaldur-tootekonsultant
