{"id":26359,"date":"2026-01-23T11:24:06","date_gmt":"2026-01-23T08:24:06","guid":{"rendered":"https:\/\/planpro.ee\/?p=26359"},"modified":"2026-01-23T11:37:14","modified_gmt":"2026-01-23T08:37:14","slug":"performance-appraisal-guide","status":"publish","type":"post","link":"https:\/\/planpro.ee\/en\/performance-appraisal-guide\/","title":{"rendered":"The Ultimate Guide to Performance Review Phrases to Use (And Which Ones to Avoid)"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"26359\" class=\"elementor elementor-26359 elementor-26348\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-dcefab6 elementor-section-height-min-height elementor-section-stretched elementor-section-boxed elementor-section-height-default elementor-section-items-middle exad-glass-effect-no exad-sticky-section-no\" data-id=\"dcefab6\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;,&quot;stretch_section&quot;:&quot;section-stretched&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-f347dd1 elementor-hidden-tablet elementor-hidden-mobile exad-glass-effect-no exad-sticky-section-no\" data-id=\"f347dd1\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-4625f95 elementor-widget__width-initial exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-heading\" data-id=\"4625f95\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Blog<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-fd43258 elementor-section-boxed elementor-section-height-default elementor-section-height-default exad-glass-effect-no exad-sticky-section-no\" data-id=\"fd43258\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-1fee7da exad-glass-effect-no exad-sticky-section-no\" data-id=\"1fee7da\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-74e98aa elementor-align-end elementor-widget__width-initial elementor-hidden-tablet elementor-hidden-mobile elementor-icon-list--layout-traditional elementor-list-item-link-full_width exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-icon-list\" data-id=\"74e98aa\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon-list.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ul class=\"elementor-icon-list-items\">\n\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item\">\n\t\t\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/planpro.ee\/blog\/\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-arrow-left\"><\/i>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">All Posts<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-659a79b elementor-section-stretched elementor-section-boxed elementor-section-height-default elementor-section-height-default exad-glass-effect-no exad-sticky-section-no\" data-id=\"659a79b\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;stretch_section&quot;:&quot;section-stretched&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-3a509f4 exad-glass-effect-no exad-sticky-section-no\" data-id=\"3a509f4\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-b26f1aa elementor-widget__width-initial exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-image\" data-id=\"b26f1aa\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"768\" height=\"432\" src=\"https:\/\/planpro.ee\/wp-content\/uploads\/2026\/01\/Arenguvestluste-juhend-768x432.png\" class=\"attachment-medium_large size-medium_large wp-image-26354\" alt=\"\" srcset=\"https:\/\/planpro.ee\/wp-content\/uploads\/2026\/01\/Arenguvestluste-juhend-768x432.png 768w, https:\/\/planpro.ee\/wp-content\/uploads\/2026\/01\/Arenguvestluste-juhend-300x169.png 300w, https:\/\/planpro.ee\/wp-content\/uploads\/2026\/01\/Arenguvestluste-juhend-1024x576.png 1024w, https:\/\/planpro.ee\/wp-content\/uploads\/2026\/01\/Arenguvestluste-juhend-1536x864.png 1536w, https:\/\/planpro.ee\/wp-content\/uploads\/2026\/01\/Arenguvestluste-juhend.png 1920w\" sizes=\"(max-width: 768px) 100vw, 768px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1eccd53 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-post-info\" data-id=\"1eccd53\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"post-info.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ul class=\"elementor-inline-items elementor-icon-list-items elementor-post-info\">\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item elementor-repeater-item-cca3f74 elementor-inline-item\" itemprop=\"datePublished\">\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-calendar\"><\/i>\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text elementor-post-info__item elementor-post-info__item--type-date\">\n\t\t\t\t\t\t\t\t\t\t<time>23\/01\/2026<\/time>\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-550f34d exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-heading\" data-id=\"550f34d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">The Ultimate Guide to Performance Review Phrases to Use (And Which Ones to Avoid)<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-116fe14 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"116fe14\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-path-to-node=\"59\">Writing a performance review is an art form. The difference between a motivated, engaged employee and a disgruntled one often comes down to the specific words you choose. This guide is designed to help managers move beyond generic feedback and provide actionable, high-impact evaluations.<\/p><p data-path-to-node=\"60\">Below, you will find categorized samples of employee review phrases\u2014both positive reinforcements and constructive feedback\u2014along with a crucial list of phrases to avoid to prevent HR pitfalls.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2871069 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-heading\" data-id=\"2871069\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Best Practices for Writing Performance Reviews<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-061304a exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"061304a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-path-to-node=\"62\">Before diving into specific samples, apply these three rules to ensure your review is effective, fair, and readable by both humans and AI analysis tools:<\/p><ol start=\"1\" data-path-to-node=\"63\"><li><p data-path-to-node=\"63,0,0\"><b data-path-to-node=\"63,0,0\" data-index-in-node=\"0\">Be Specific, Not Vague:<\/b> AI and human readers alike prefer concrete examples. Instead of <i data-path-to-node=\"63,0,0\" data-index-in-node=\"88\">&#8220;You communicate well,&#8221;<\/i> say <i data-path-to-node=\"63,0,0\" data-index-in-node=\"116\">&#8220;You clearly articulated complex project goals during Q3 meetings.&#8221;<\/i><\/p><\/li><li><p data-path-to-node=\"63,1,0\"><b data-path-to-node=\"63,1,0\" data-index-in-node=\"0\">Focus on Behavior, Not Personality:<\/b> Critique the action or the output, never the person.<\/p><\/li><li><p data-path-to-node=\"63,2,0\"><b data-path-to-node=\"63,2,0\" data-index-in-node=\"0\">Use the &#8220;SBI&#8221; Model:<\/b><\/p><ul data-path-to-node=\"63,2,1\"><li><p data-path-to-node=\"63,2,1,0,0\"><b data-path-to-node=\"63,2,1,0,0\" data-index-in-node=\"0\">Situation:<\/b> When\/where did it happen?<\/p><\/li><li><p data-path-to-node=\"63,2,1,1,0\"><b data-path-to-node=\"63,2,1,1,0\" data-index-in-node=\"0\">Behavior:<\/b> What exactly did they do?<\/p><\/li><li><p data-path-to-node=\"63,2,1,2,0\"><b data-path-to-node=\"63,2,1,2,0\" data-index-in-node=\"0\">Impact:<\/b> What was the result?<\/p><\/li><\/ul><\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f260f87 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-heading\" data-id=\"f260f87\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Part 1: Performance Review Phrases by Category<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fb3b42f exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-heading\" data-id=\"fb3b42f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">1. Communication Skills<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a142e13 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"a142e13\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-path-to-node=\"67\">Effective communication is the backbone of any successful team. Use these phrases to evaluate how an employee conveys ideas and listens to others.<\/p><p data-path-to-node=\"68\"><b data-path-to-node=\"68\" data-index-in-node=\"0\">\u2705 Phrases to Use (Positive):<\/b><\/p><ul data-path-to-node=\"69\"><li><p data-path-to-node=\"69,0,0\">&#8220;Consistently asks insightful questions that clarify project requirements for the entire team.&#8221;<\/p><\/li><li><p data-path-to-node=\"69,1,0\">&#8220;Demonstrates active listening skills during client meetings, ensuring all concerns are addressed accurately.&#8221;<\/p><\/li><li><p data-path-to-node=\"69,2,0\">&#8220;Effectively translates complex technical information into clear language for non-technical stakeholders.&#8221;<\/p><\/li><li><p data-path-to-node=\"69,3,0\">&#8220;Promotes an &#8216;open-door&#8217; environment by encouraging team members to share their diverse perspectives.&#8221;<\/p><\/li><\/ul><p data-path-to-node=\"70\"><b data-path-to-node=\"70\" data-index-in-node=\"0\">\u2705 Phrases for Improvement (Constructive):<\/b><\/p><ul data-path-to-node=\"71\"><li><p data-path-to-node=\"71,0,0\">&#8220;Struggles to succinctly summarize updates, which can lead to extended meeting times.&#8221;<\/p><\/li><li><p data-path-to-node=\"71,1,0\">&#8220;Could benefit from sharing critical updates in writing to ensure a clear paper trail for the team.&#8221;<\/p><\/li><li><p data-path-to-node=\"71,2,0\">&#8220;Needs to work on projecting confident verbal communication during high-stakes presentations.&#8221;<\/p><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1a7ca1b exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-heading\" data-id=\"1a7ca1b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">2. Teamwork and Collaboration<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1ad9985 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"1ad9985\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-path-to-node=\"73\"><b data-path-to-node=\"73\" data-index-in-node=\"0\">\u2705 Phrases to Use (Positive):<\/b><\/p><ul data-path-to-node=\"74\"><li><p data-path-to-node=\"74,0,0\">&#8220;Readily shares knowledge and resources with colleagues to help the department meet its collective deadlines.&#8221;<\/p><\/li><li><p data-path-to-node=\"74,1,0\">&#8220;Acts as a unifying force within the team, frequently resolving minor conflicts before they escalate.&#8221;<\/p><\/li><li><p data-path-to-node=\"74,2,0\">&#8220;Consistently prioritizes team success and project goals over individual recognition.&#8221;<\/p><\/li><\/ul><p data-path-to-node=\"75\"><b data-path-to-node=\"75\" data-index-in-node=\"0\">\u2705 Phrases for Improvement (Constructive):<\/b><\/p><ul data-path-to-node=\"76\"><li><p data-path-to-node=\"76,0,0\">&#8220;Tends to work in a silo; I encourage you to collaborate more frequently with the design team to ensure alignment.&#8221;<\/p><\/li><li><p data-path-to-node=\"76,1,0\">&#8220;Ideally, you would offer support to colleagues during their peak workload periods once your own tasks are complete.&#8221;<\/p><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d49e56a exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-heading\" data-id=\"d49e56a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">3. Productivity and Time Management<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5ead4eb exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"5ead4eb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-path-to-node=\"78\"><b data-path-to-node=\"78\" data-index-in-node=\"0\">\u2705 Phrases to Use (Positive):<\/b><\/p><ul data-path-to-node=\"79\"><li><p data-path-to-node=\"79,0,0\">&#8220;Consistently meets or exceeds deadlines, even when managing multiple high-priority projects.&#8221;<\/p><\/li><li><p data-path-to-node=\"79,1,0\">&#8220;Demonstrates excellence at prioritizing tasks based on business impact rather than urgency alone.&#8221;<\/p><\/li><li><p data-path-to-node=\"79,2,0\">&#8220;Has significantly improved workflow efficiency by automating repetitive weekly reporting.&#8221;<\/p><\/li><\/ul><p data-path-to-node=\"80\"><b data-path-to-node=\"80\" data-index-in-node=\"0\">\u2705 Phrases for Improvement (Constructive):<\/b><\/p><ul data-path-to-node=\"81\"><li><p data-path-to-node=\"81,0,0\">&#8220;Occasionally misses deadlines on long-term projects due to a lack of defined interim milestones.&#8221;<\/p><\/li><li><p data-path-to-node=\"81,1,0\">&#8220;Could improve prioritization skills to avoid last-minute rushes that impact quality.&#8221;<\/p><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fe62948 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-heading\" data-id=\"fe62948\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">4. Leadership and Management<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1302221 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"1302221\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-path-to-node=\"83\"><b data-path-to-node=\"83\" data-index-in-node=\"0\">\u2705 Phrases to Use (Positive):<\/b><\/p><ul data-path-to-node=\"84\"><li><p data-path-to-node=\"84,0,0\">&#8220;Empowers direct reports by delegating true ownership and decision-making power rather than just tasks.&#8221;<\/p><\/li><li><p data-path-to-node=\"84,1,0\">&#8220;Provides clear, actionable feedback that helps team members grow professionally.&#8221;<\/p><\/li><li><p data-path-to-node=\"84,2,0\">&#8220;Maintains composure and clarity of thought during crisis situations, instilling confidence in the team.&#8221;<\/p><\/li><\/ul><p data-path-to-node=\"85\"><b data-path-to-node=\"85\" data-index-in-node=\"0\">\u2705 Phrases for Improvement (Constructive):<\/b><\/p><ul data-path-to-node=\"86\"><li><p data-path-to-node=\"86,0,0\">&#8220;Tends to micromanage details rather than focusing on the broader strategic vision.&#8221;<\/p><\/li><li><p data-path-to-node=\"86,1,0\">&#8220;Needs to provide more consistent recognition for team achievements to maintain high morale.&#8221;<\/p><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-359f1c6 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-heading\" data-id=\"359f1c6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">5. Problem Solving and Adaptability<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4d45810 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"4d45810\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-path-to-node=\"88\"><b data-path-to-node=\"88\" data-index-in-node=\"0\">\u2705 Phrases to Use (Positive):<\/b><\/p><ul data-path-to-node=\"89\"><li><p data-path-to-node=\"89,0,0\">&#8220;Approaches unexpected challenges with a calm, solution-oriented mindset.&#8221;<\/p><\/li><li><p data-path-to-node=\"89,1,0\">&#8220;Quickly adapted to the new software platform and became a designated super-user for the team.&#8221;<\/p><\/li><li><p data-path-to-node=\"89,2,0\">&#8220;Proactively identifies potential risks in project plans before they evolve into critical issues.&#8221;<\/p><\/li><\/ul><p data-path-to-node=\"90\"><b data-path-to-node=\"90\" data-index-in-node=\"0\">\u2705 Phrases for Improvement (Constructive):<\/b><\/p><ul data-path-to-node=\"91\"><li><p data-path-to-node=\"91,0,0\">&#8220;Struggles to adapt workflow when project scopes change on short notice.&#8221;<\/p><\/li><li><p data-path-to-node=\"91,1,0\">&#8220;Ideally, you would propose potential solutions when presenting a problem to management, rather than just identifying the issue.&#8221;<\/p><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-78b9537 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-heading\" data-id=\"78b9537\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Part 2: Phrases to Avoid (and What to Say Instead)<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a64b67a exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"a64b67a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Using the wrong phrase can trigger defensiveness or legal risks. Below is a comparison table of common pitfalls and better, psychologically safe alternatives.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fc27669 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"fc27669\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<table data-path-to-node=\"95\"><thead><tr><td><strong>Avoid These Phrases \ud83d\uded1<\/strong><\/td><td><strong>Why? (The Issue)<\/strong><\/td><td><strong>Say This Instead \u2705<\/strong><\/td><\/tr><\/thead><tbody><tr><td><span data-path-to-node=\"95,1,0,0\"><b data-path-to-node=\"95,1,0,0\" data-index-in-node=\"0\">&#8220;You are always late.&#8221;<\/b><\/span><\/td><td><span data-path-to-node=\"95,1,1,0\"><b data-path-to-node=\"95,1,1,0\" data-index-in-node=\"0\">Absolute Language:<\/b> &#8220;Always&#8221; and &#8220;never&#8221; are rarely factually true and invite argument.<\/span><\/td><td><span data-path-to-node=\"95,1,2,0\">&#8220;You have arrived late to the morning stand-up three times this month.&#8221;<\/span><\/td><\/tr><tr><td><span data-path-to-node=\"95,2,0,0\"><b data-path-to-node=\"95,2,0,0\" data-index-in-node=\"0\">&#8220;You have a bad attitude.&#8221;<\/b><\/span><\/td><td><span data-path-to-node=\"95,2,1,0\"><b data-path-to-node=\"95,2,1,0\" data-index-in-node=\"0\">Personality Attack:<\/b> This is subjective and attacks the person, not the work.<\/span><\/td><td><span data-path-to-node=\"95,2,2,0\">&#8220;Your responses to feedback have been defensive, which hinders team collaboration.&#8221;<\/span><\/td><\/tr><tr><td><span data-path-to-node=\"95,3,0,0\"><b data-path-to-node=\"95,3,0,0\" data-index-in-node=\"0\">&#8220;You&#8217;re doing a great job.&#8221;<\/b><\/span><\/td><td><span data-path-to-node=\"95,3,1,0\"><b data-path-to-node=\"95,3,1,0\" data-index-in-node=\"0\">Too Vague:<\/b> It gives the employee no specific data on what behavior to repeat.<\/span><\/td><td><span data-path-to-node=\"95,3,2,0\">&#8220;Your handling of the X account last quarter was excellent because&#8230;&#8221;<\/span><\/td><\/tr><tr><td><span data-path-to-node=\"95,4,0,0\"><b data-path-to-node=\"95,4,0,0\" data-index-in-node=\"0\">&#8220;You&#8217;re not a good fit.&#8221;<\/b><\/span><\/td><td><span data-path-to-node=\"95,4,1,0\"><b data-path-to-node=\"95,4,1,0\" data-index-in-node=\"0\">Demotivating\/Risky:<\/b> Sounds like a termination warning without a clear path to fix it.<\/span><\/td><td><span data-path-to-node=\"95,4,2,0\">&#8220;Your current output doesn&#8217;t align with the expectations for this role; let&#8217;s discuss a performance improvement plan.&#8221;<\/span><\/td><\/tr><tr><td><span data-path-to-node=\"95,5,0,0\"><b data-path-to-node=\"95,5,0,0\" data-index-in-node=\"0\">&#8220;You&#8217;re too sensitive.&#8221;<\/b><\/span><\/td><td><span data-path-to-node=\"95,5,1,0\"><b data-path-to-node=\"95,5,1,0\" data-index-in-node=\"0\">Gaslighting:<\/b> Invalidates feelings and ignores the root cause of the conflict.<\/span><\/td><td><span data-path-to-node=\"95,5,2,0\">&#8220;I noticed you seemed upset by the feedback; let&#8217;s discuss how we can communicate more effectively.&#8221;<\/span><\/td><\/tr><\/tbody><\/table>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9e882e2 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-heading\" data-id=\"9e882e2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Part 3: Quick Checklist for Your Next Review<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-bfe6828 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"bfe6828\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-path-to-node=\"98\">Before submitting your evaluation, run it through this quick audit:<\/p><ul data-path-to-node=\"99\"><li><p data-path-to-node=\"99,0,0\">[ ] Have I included <b data-path-to-node=\"99,0,0\" data-index-in-node=\"20\">specific examples<\/b> for every claim?<\/p><\/li><li><p data-path-to-node=\"99,1,0\">[ ] Is the feedback <b data-path-to-node=\"99,1,0\" data-index-in-node=\"20\">balanced<\/b> (covering both strengths and growth areas)?<\/p><\/li><li><p data-path-to-node=\"99,2,0\">[ ] Did I avoid <b data-path-to-node=\"99,2,0\" data-index-in-node=\"16\">&#8220;always\/never&#8221;<\/b> statements?<\/p><\/li><li><p data-path-to-node=\"99,3,0\">[ ] Is the language <b data-path-to-node=\"99,3,0\" data-index-in-node=\"20\">actionable<\/b> (can the employee actually do something about it)?<\/p><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e4951e4 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"e4951e4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-path-to-node=\"50\">The best &#8220;samples of employee reviews&#8221; are those that are honest, specific, and future-focused. By swapping out vague platitudes for the targeted phrases in this guide, you turn a standard administrative task into a powerful tool for employee growth and retention.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-eddf312 elementor-section-stretched elementor-section-boxed elementor-section-height-default elementor-section-height-default exad-glass-effect-no exad-sticky-section-no\" data-id=\"eddf312\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;stretch_section&quot;:&quot;section-stretched&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-48b560d exad-glass-effect-no exad-sticky-section-no\" data-id=\"48b560d\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-e843c47 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"e843c47\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Learn more about PlanPro\u2019s conversation software capabilities here: https:\/\/planpro.ee\/en\/employee-appraisal-software<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f3ff70f exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"f3ff70f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><strong>If you\u2019re looking for suitable software to take your organization\u2019s development and performance conversations to the next level, feel free to get in touch!<\/strong><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1fc2832 elementor-align-left exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-button\" data-id=\"1fc2832\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"#elementor-action%3Aaction%3Dpopup%3Aopen%26settings%3DeyJpZCI6MTQzNDAsInRvZ2dsZSI6ZmFsc2V9\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Schedule a demo<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2cf099f exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-text-editor\" data-id=\"2cf099f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Follow us on social media:<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c879857 exad-sticky-section-no exad-glass-effect-no elementor-widget elementor-widget-elementskit-social-media\" data-id=\"c879857\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"elementskit-social-media.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"ekit-wid-con\" >\t\t\t <ul class=\"ekit_social_media\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<li class=\"elementor-repeater-item-ff66e07\">\n\t\t\t\t\t    <a\n\t\t\t\t\t\thref=\"https:\/\/www.facebook.com\/PlanProEesti\/\" aria-label=\"Facebook\" class=\"facebook\" >\n\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"icon icon-facebook\"><\/i>\n                                                                                                            <\/a>\n                    <\/li>\n                    \t\t\t\t\t\t\t\t\t\t\t\t\t\t<li class=\"elementor-repeater-item-4da0bbe\">\n\t\t\t\t\t    <a\n\t\t\t\t\t\thref=\"https:\/\/www.linkedin.com\/company\/planpro-software\/\" aria-label=\"LinkedIn\" class=\"linkedin\" >\n\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"icon icon-linkedin\"><\/i>\n                                                                                                            <\/a>\n                    <\/li>\n                    \t\t\t\t\t\t\t<\/ul>\n\t\t<\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Struggling to find the right words for your employee evaluations? The difference between a motivated employee and a disgruntled one often lies in specific phrasing. This ultimate guide provides over 100 actionable performance review phrases covering communication, leadership, and time management. We also break down the &#8220;SBI&#8221; model and highlight the critical phrases you must avoid to ensure your feedback is fair, effective, and legally safe.<\/p>\n","protected":false},"author":4,"featured_media":26388,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[101],"tags":[112,113,121],"class_list":["post-26359","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-useful","tag-performance-appraisal","tag-performance-appraisal-software","tag-performance-appraisal-software-en-2"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The Ultimate Guide to Performance Review Phrases to Use (And Which Ones to Avoid) | PlanPro<\/title>\n<meta name=\"description\" content=\"Looking for samples of employee review phrases? This guide provides 100+ performance review phrases to use and avoid across communication, leadership, and productivity categories to write effective evaluations using the SBI model.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/planpro.ee\/en\/performance-appraisal-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Ultimate Guide to Performance Review Phrases to Use (And Which Ones to Avoid) | PlanPro\" \/>\n<meta property=\"og:description\" content=\"Looking for samples of employee review phrases? This guide provides 100+ performance review phrases to use and avoid across communication, leadership, and productivity categories to write effective evaluations using the SBI model.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/planpro.ee\/en\/performance-appraisal-guide\/\" \/>\n<meta property=\"og:site_name\" content=\"PlanPro\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/PlanProEesti\/\" \/>\n<meta property=\"article:published_time\" content=\"2026-01-23T08:24:06+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-23T08:37:14+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/planpro.ee\/wp-content\/uploads\/2026\/01\/Arenguvestluste-juhend-1024x576.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1024\" \/>\n\t<meta property=\"og:image:height\" content=\"576\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Siim\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Siim\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/planpro.ee\\\/en\\\/performance-appraisal-guide\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/planpro.ee\\\/en\\\/performance-appraisal-guide\\\/\"},\"author\":{\"name\":\"Siim\",\"@id\":\"https:\\\/\\\/planpro.ee\\\/en\\\/#\\\/schema\\\/person\\\/db947fba65f19117b8dc3c6701cd18c0\"},\"headline\":\"The Ultimate Guide to Performance Review Phrases to Use (And Which Ones to Avoid)\",\"datePublished\":\"2026-01-23T08:24:06+00:00\",\"dateModified\":\"2026-01-23T08:37:14+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/planpro.ee\\\/en\\\/performance-appraisal-guide\\\/\"},\"wordCount\":977,\"publisher\":{\"@id\":\"https:\\\/\\\/planpro.ee\\\/en\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/planpro.ee\\\/en\\\/performance-appraisal-guide\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/planpro.ee\\\/wp-content\\\/uploads\\\/2026\\\/01\\\/Arenguvestluste-sonastus-1-e1769499681686.png\",\"keywords\":[\"performance appraisal\",\"performance appraisal software\",\"performance appraisal software\"],\"articleSection\":[\"Useful\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/planpro.ee\\\/en\\\/performance-appraisal-guide\\\/\",\"url\":\"https:\\\/\\\/planpro.ee\\\/en\\\/performance-appraisal-guide\\\/\",\"name\":\"The Ultimate Guide to Performance Review Phrases to Use (And Which Ones to Avoid) | PlanPro\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/planpro.ee\\\/en\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/planpro.ee\\\/en\\\/performance-appraisal-guide\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/planpro.ee\\\/en\\\/performance-appraisal-guide\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/planpro.ee\\\/wp-content\\\/uploads\\\/2026\\\/01\\\/Arenguvestluste-sonastus-1-e1769499681686.png\",\"datePublished\":\"2026-01-23T08:24:06+00:00\",\"dateModified\":\"2026-01-23T08:37:14+00:00\",\"description\":\"Looking for samples of employee review phrases? 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